
Plan2join
Simplified digital solutions for organising academic conferences
- Do you have to organise an academic conference but are uncertain where to start?
- Would you appreciate help from an conference organiser, but you cannot afford the service costs?
- Let Plan2join help you to show your conference who’s the boss!
Is your conference already chasing you?
We are event organisers with more than a decade’s experience in organising academic
conferences and other events. We also specialise in conference specific digital
solutions including website, online registration platforms, databases, etc.
Let us simplify your conference organising experience through our tailor-made digital solutions, including:

Custom and self-updated webpages
We can build you a mini 2 page website that you can update yourself, a full congress website you can update yourself or a customised website that we update on your behalf.

Online Conference Programme
Here you and the rest of the academic team can compile and
modify the academic program. As you change the program on an online table, it automatically updates on your webpage. No need to contact the webdesigner to make edits to your programme.

Comprehensive Organising Checklist
A detailed checklist compiled by our experienced
academic conference organisers to help you make sure that you remember all the essential
elements that need to be included in the conference
3 Plans
MINI 2 PAGE WEBSITE
- Update your own page contentChanges you make to your google sheet displays online. With no need to request edits from a webdesigner.
- Live programme pageAny change to your congress programme updates on the webpage automatically.
- Checklist with progress tracking. Keep tabs on your team and make sure that you remember everything.
- QR Code for quick access to the programmeUse your QR Code for delegatesto scan and get access to the latest programme during the event. (No need to have a printed programme book).
- Receive regular event organising tips
- 12 month access
- R3 500 / 195 USD
FULL EVENT WEBSITE
- Update your own page contentChanges you make to your google sheet displays online. With no need to request edits from a webdesigner.
- Live programme pageAny change to your congress programme updates on the webpage automatically.
- Checklist with progress tracking. Keep tabs on your team and make sure that you remember everything.
- QR Code for quick access to the programmeUse your QR Code for delegatesto scan and get access to the latest programme during the event. (No need to have a printed programme book).
- Home page
- Academic page
- Attendance page
- Industry info page
- Receive regular event organising tips
- 12 month access
- R7 500 / 400 USD
CUSTOM EVENT WEBSITE & REGISTRATION PLATFORM
- Custom designed website on custom domain
- Live programme pageAny change to your congress programme updates on the webpage automatically.
- Checklist with progress tracking. Keep tabs on your team and make sure that you remember everything.
- QR Code for quick access to the programmeUse your QR Code for delegatesto scan and get access to the latest programme during the event. (No need to have a printed programme book).
- Home page
- Academic page
- Attendance page
- Industry info page
- Online registration form
- Online payment facility
- Online abstract submission
- Online industry onboarding
- Providing raw registration data to your congress organisers
- Regular event organising tips
- R15 000 / 850 USD per event
How it works
- Choose your plan
- Our team will reach out to you with a form to complete to get the process started.
- You will receive an invoice and request to pay a deposit
- When the deposit has been received our team will craft the service setup for you
- The balance of the fee will be requested and your site will be launched.
- You will receive the required links to access the pages and sheets and make updates from your side
- Keep your checklist up to date and see how your event planning makes progress
- Compile and edit your academic programme on the sheet provided
- When you are happy with the programme content, you can request a QR code for easy access to your live programme (no need to print any physical programme for your event).
Checklist overview

Relationships
– Society – Department – Conference chair – Invited speakers – Feedback loops & more…

Finances
– Responsible persons – Approvals – Bank account – Seed money – Audits & more…

Programme
– Dates – Session lenghts – Theme – Abstracts – Speaker travel arrangements + 10 more…

Digital event presence
– Save the date – Logo – Social media – Online registration – Event communication & more…

Physical event presence
– Venue quotes – Rooms set-up – Health & Safety regulations – Flights and shuttles – Dinner menu & many more…