AOC Programme Checklist

%PROGRAMME CHECKLISTTEAM NOTESEDIT
0%PROGRAMME
Academic societyH2
0%Approval for eventNotes - Team plan onlyEdit - Team plan onlyH3
BoardH2
0%Approval for eventNotes - Team plan onlyEdit - Team plan onlyH3
Conference datesH2
0%Identify a year and time of yearNotes - Team plan onlyEdit - Team plan onlyH3
0%Identify country and venueNotes - Team plan onlyEdit - Team plan onlyH3
0%Shortlist dates and enquire form venue(s) for availabilityNotes - Team plan onlyEdit - Team plan onlyH3
0%Get quotes from venueNotes - Team plan onlyEdit - Team plan onlyH3
0%Finalise venue and datesNotes - Team plan onlyEdit - Team plan onlyH3
Programme at a glanceH2
0%Create draft programme outlineNotes - Team plan onlyEdit - Team plan onlyH3
0%Add session topics / themes onlyNotes - Team plan onlyEdit - Team plan onlyH3
0%Distribute along with invitations etcNotes - Team plan onlyEdit - Team plan onlyH3
0%Keep up to date throughout planningNotes - Team plan onlyEdit - Team plan onlyH3
Conference theme and goalsH2
0%Short list congress goalsNotes - Team plan onlyEdit - Team plan onlyH3
0%Shortlist congress themesNotes - Team plan onlyEdit - Team plan onlyH3
0%Finalise congress themeNotes - Team plan onlyEdit - Team plan onlyH3
Fields and topics to coverH2
0%Short list academic fields to coverNotes - Team plan onlyEdit - Team plan onlyH3
0%Llist preliminary academic fields to coverNotes - Team plan onlyEdit - Team plan onlyH3
Speakers list and contact detailsH2
0%Create prelim international speakers list to invite Notes - Team plan onlyEdit - Team plan onlyH3
0%Create prelim local speakers list to invite Notes - Team plan onlyEdit - Team plan onlyH3
0%Create invitation template letter with terms of invitationNotes - Team plan onlyEdit - Team plan onlyH3
0%Invite local and international speakersNotes - Team plan onlyEdit - Team plan onlyH3
0%Contiually update speakers listNotes - Team plan onlyEdit - Team plan onlyH3
0%Add presenters from accepted abstractsNotes - Team plan onlyEdit - Team plan onlyH3
0%Circulate prelim programme for speaker's approval and updatesNotes - Team plan onlyEdit - Team plan onlyH3
0%Keep track of speaker registrationsNotes - Team plan onlyEdit - Team plan onlyH3
Abstracts H2
0%Craft abstract guidelinesNotes - Team plan onlyEdit - Team plan onlyH3
0%Create abstract submission form (see webpage below)Notes - Team plan onlyEdit - Team plan onlyH3
0%Gather abstracts for academic committee membersNotes - Team plan onlyEdit - Team plan onlyH3
0%Create feedback letter for accpetance / rejectionsNotes - Team plan onlyEdit - Team plan onlyH3
0%Communicate guidelines on presentations / postersNotes - Team plan onlyEdit - Team plan onlyH3
0%Confirm correctness of topics and names in programmeNotes - Team plan onlyEdit - Team plan onlyH3
Programme compilationH2
0%Compile template from programme at a glanceNotes - Team plan onlyEdit - Team plan onlyH3
0%Set aside sessions for topics / themesNotes - Team plan onlyEdit - Team plan onlyH3
0%Group abstracts and speaker topics by hhemesNotes - Team plan onlyEdit - Team plan onlyH3
0%Populate programme with topics of speakersNotes - Team plan onlyEdit - Team plan onlyH3
0%Identify chairpersons for sessionsNotes - Team plan onlyEdit - Team plan onlyH3
0%Tidy up preliminary programmeNotes - Team plan onlyEdit - Team plan onlyH3
0%Send to speakers for confirmation of topics and namesNotes - Team plan onlyEdit - Team plan onlyH3
0%Edit ask requiredNotes - Team plan onlyEdit - Team plan onlyH3
0%Prepare for sending file to programme book designerNotes - Team plan onlyEdit - Team plan onlyH3
0%Keep track of changes Notes - Team plan onlyEdit - Team plan onlyH3
0%Highlight changes after printing has startedNotes - Team plan onlyEdit - Team plan onlyH3
0%Communicate changes to session chairsNotes - Team plan onlyEdit - Team plan onlyH3
Speakers and communicationH2
0%Keep speakers list up to date with contact detailsNotes - Team plan onlyEdit - Team plan onlyH3
0%Craft invitation letters and what are covered for speakersNotes - Team plan onlyEdit - Team plan onlyH3
0%Be clear on what is cover for which speakersNotes - Team plan onlyEdit - Team plan onlyH3
0%Request bios and photos of relevant speakersNotes - Team plan onlyEdit - Team plan onlyH3
0%Keep registration, travel and accommodation list up to dateNotes - Team plan onlyEdit - Team plan onlyH3
0%Book flights Notes - Team plan onlyEdit - Team plan onlyH3
0%Book accommodationNotes - Team plan onlyEdit - Team plan onlyH3
0%Book land transfersNotes - Team plan onlyEdit - Team plan onlyH3
0%Make VIP arrangements where requiredNotes - Team plan onlyEdit - Team plan onlyH3
0%Purchase speaker gifts if requiredNotes - Team plan onlyEdit - Team plan onlyH3
0%Send programme for speaker approval of names and topicsNotes - Team plan onlyEdit - Team plan onlyH3
0%Send speaker briefing guide in advanceNotes - Team plan onlyEdit - Team plan onlyH3
0%Communicate programme changes where requiredNotes - Team plan onlyEdit - Team plan onlyH3
0%Thank speakers for involvementNotes - Team plan onlyEdit - Team plan onlyH3
CPD PointsH2
0%Send final programme to University for CPD point approval and allocationNotes - Team plan onlyEdit - Team plan onlyH3
0%Place CPD info in programme book and number of pointsNotes - Team plan onlyEdit - Team plan onlyH3
0%Place CDP contact person details in programme bookNotes - Team plan onlyEdit - Team plan onlyH3
0%Prepare CPD certificate templateNotes - Team plan onlyEdit - Team plan onlyH3
0%Print CPD certificatesNotes - Team plan onlyEdit - Team plan onlyH3
Programme book designH2
0%Prepare programme design templateNotes - Team plan onlyEdit - Team plan onlyH3
0%Gather logos of relevant societiesNotes - Team plan onlyEdit - Team plan onlyH3
0%Gather logos of relevant companiesNotes - Team plan onlyEdit - Team plan onlyH3
0%Gather adverts of relevant companiesNotes - Team plan onlyEdit - Team plan onlyH3
0%Request chair and president for photo and word of welcomeNotes - Team plan onlyEdit - Team plan onlyH3
0%Compile draft programme while accademic programme is finalisedNotes - Team plan onlyEdit - Team plan onlyH3
0%Have programme book approved in text formatNotes - Team plan onlyEdit - Team plan onlyH3
0%Send off programme for designNotes - Team plan onlyEdit - Team plan onlyH3
0%Have programme book approved in designed formatNotes - Team plan onlyEdit - Team plan onlyH3
0%Send programme for printingNotes - Team plan onlyEdit - Team plan onlyH3
0%Arrange delivery address and dateNotes - Team plan onlyEdit - Team plan onlyH3