AOC Physical Checklist

%PHYSICAL EVENT CHECKLISTTEAM NOTESEDIT
0%
Book venueH2
0%See programme - congress datesNotes - Team plan onlyEdit - Team plan onlyH3
Room configuration and layoutsH2
0%Create venue grid from templateNotes - Team plan onlyEdit - Team plan onlyH3
0%Keep venue grid up to dateNotes - Team plan onlyEdit - Team plan onlyH3
0%Prepare prelim floor plans for exhibition and lecture roomsNotes - Team plan onlyEdit - Team plan onlyH3
0%Approve prelim exhibition floor planNotes - Team plan onlyEdit - Team plan onlyH3
0%Approve prelim lecture room floor plan with stages, lecterns, top table, school room or cinema set-upsNotes - Team plan onlyEdit - Team plan onlyH3
0%Finalise floor plansNotes - Team plan onlyEdit - Team plan onlyH3
0%Get final approval on floor plansNotes - Team plan onlyEdit - Team plan onlyH3
0%Do floorplan demarcationNotes - Team plan onlyEdit - Team plan onlyH3
0%Monitor set-up of rooms dailyNotes - Team plan onlyEdit - Team plan onlyH3
Exhibition logisticsH2
0%Exhibitors manual and contactsNotes - Team plan onlyEdit - Team plan onlyH3
Health and safety regulationsH2
0%Abide bby venue regulationsNotes - Team plan onlyEdit - Team plan onlyH3
SecurityH2
0%Book pre- during and post eventNotes - Team plan onlyEdit - Team plan onlyH3
Ethical approvalsH2
0%If requiredNotes - Team plan onlyEdit - Team plan onlyH3
Speaker logisticsH2
0%See programme speakers sectionNotes - Team plan onlyEdit - Team plan onlyH3
FlightsH2
0%Any flight other than speakersNotes - Team plan onlyEdit - Team plan onlyH3
TransfersH2
0%Delegate transfersNotes - Team plan onlyEdit - Team plan onlyH3
AccommodationH2
0%Delegate accommodation arrangementsNotes - Team plan onlyEdit - Team plan onlyH3
BreakfastsH2
0%Where applicableNotes - Team plan onlyEdit - Team plan onlyH3
AM RefreshmentsH2
0%Which daysNotes - Team plan onlyEdit - Team plan onlyH3
0%Menu optionsNotes - Team plan onlyEdit - Team plan onlyH3
LunchH2
0%Which daysNotes - Team plan onlyEdit - Team plan onlyH3
0%Menu optionsNotes - Team plan onlyEdit - Team plan onlyH3
PM RefreshementsH2
0%Which daysNotes - Team plan onlyEdit - Team plan onlyH3
0%Menu optionsNotes - Team plan onlyEdit - Team plan onlyH3
DinnersH2
0%Which daysNotes - Team plan onlyEdit - Team plan onlyH3
0%ProgrammeNotes - Team plan onlyEdit - Team plan onlyH3
0%Menu optionsNotes - Team plan onlyEdit - Team plan onlyH3
Printign and signageH2
0%Programme bookNotes - Team plan onlyEdit - Team plan onlyH3
0%Congress bagsNotes - Team plan onlyEdit - Team plan onlyH3
0%NotepadsNotes - Team plan onlyEdit - Team plan onlyH3
0%PensNotes - Team plan onlyEdit - Team plan onlyH3
0%LanyardsNotes - Team plan onlyEdit - Team plan onlyH3
0%Name tagsNotes - Team plan onlyEdit - Team plan onlyH3
0%Small bannersNotes - Team plan onlyEdit - Team plan onlyH3
0%Backdrop bannersNotes - Team plan onlyEdit - Team plan onlyH3
0%Name tagsNotes - Team plan onlyEdit - Team plan onlyH3
0%CPD CertificatesNotes - Team plan onlyEdit - Team plan onlyH3
0%Quick reference guidesNotes - Team plan onlyEdit - Team plan onlyH3
0%StickersNotes - Team plan onlyEdit - Team plan onlyH3
Audio visual and lightingH2
0%RequirementsNotes - Team plan onlyEdit - Team plan onlyH3
0%Technical ridersNotes - Team plan onlyEdit - Team plan onlyH3
Recording and videoH2
0%Requirements
0%Technical riders
Volunteers and tempsH2
0%How many which days
Organiser on siteH2
0%Office set-up
On site registrationH2
0%Registration set-up
CPD point logisticsH2
0%Scanning / signing / certificate