AOC Digital Checklist
% | DIGITAL EVENT CHECKLIST | TEAM NOTES | EDIT | ||
---|---|---|---|---|---|
0% | |||||
Logo and branding | H2 | ||||
0% | Create congress logo | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Set corporate identity for event | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Send logo to relevant parties for congress use | Notes - Team plan only | Edit - Team plan only | H3 | |
Save the date | H2 | ||||
0% | Populate save the date template | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Design save the date flyer and website banner | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Place banner on website | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Distribute save the date flyer | Notes - Team plan only | Edit - Team plan only | H3 | |
Mailing list | H2 | ||||
0% | Compile mailing list for event marketing | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Identify other societies / bodies to help distribute e-mails | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Continually update list as required | Notes - Team plan only | Edit - Team plan only | H3 | |
Webpage | H2 | ||||
0% | Decide of website approach new / via existing site | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Populate webpage template | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Have website built and tested | Notes - Team plan only | Edit - Team plan only | H3 | |
Marketing material | H2 | ||||
0% | Save the date | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Populate invitation brochure template | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Design invitation brochure | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Populate call for abstract brochure template | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Design call for abstracts brochure | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Create social media advert content | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Create social media advert content | Notes - Team plan only | Edit - Team plan only | H3 | |
Abstract gathering | H2 | ||||
0% | Distribute call for abstracts | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Create online abstract submission platform | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Monitor abstract submissions | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Prepare abstracts for evaulation | Notes - Team plan only | Edit - Team plan only | H3 | |
Trade industry onboarding | H2 | ||||
0% | Create sponsorship and exhibition prospectus | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Create online joining platform | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Monitor trade submissions | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Prepare submissions for invoicing and confirmation | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Send invoices and confirmations | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Do vendor onboarding with companies | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Keep track of payments | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Acknowledge receipt of payments | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Populate floor plan | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Prepare involvement for programme book | Notes - Team plan only | Edit - Team plan only | H3 | |
Online registration | H2 | ||||
0% | Finalise registration fees in invitation | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Create online registration platform | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Monitor registrations | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Send registration confimations | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Send delegate invoices | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Apply disocunts and waived registration fees | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Keep track of payments | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Acknowledge receipt of payments | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Send VISA invitation letters | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Prepare registration content for printing | Notes - Team plan only | Edit - Team plan only | H3 | |
Event Application | H2 | ||||
0% | Determine use case for application | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Populate app construction template | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Start app construction | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Test app | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Deploy app | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Create download links for distribution | Notes - Team plan only | Edit - Team plan only | H3 | |
Social media | H2 | ||||
0% | Create social media action plan | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Identify platforms to be used | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Notes - Team plan only | Edit - Team plan only | H3 | ||
0% | Notes - Team plan only | Edit - Team plan only | H3 | ||
0% | Notes - Team plan only | Edit - Team plan only | H3 | ||
0% | Notes - Team plan only | Edit - Team plan only | H3 | ||
Live event comms | H2 | ||||
0% | Create live event communication plan | Notes - Team plan only | Edit - Team plan only | H3 | |
Virtual policy | H2 | ||||
0% | Will event be virtually attended or not or hybrid | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Create virtual attendance policy | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Create or choose virtual platform | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Excecute virtual attendance plan | Notes - Team plan only | Edit - Team plan only | H3 | |
Next event | H2 | ||||
0% | Determine when and where next event will be | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Create save the date | Notes - Team plan only | Edit - Team plan only | H3 | |
0% | Post on congress slides, website and on virtual platforms | Notes - Team plan only | Edit - Team plan only | H3 |